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Letters to Newtown

Board of Trustees Meeting Minutes

This website lists C. H. Booth Library Board of Trustees minutes for the past 12 month. Previous years' minutes are posted and maintained on the town of Newtown's website. To view past years' minutes, please click here.

 

Click on meeting date to read the minutes from that meeting:

 

November 12, 2013 Meeting Agenda - - November 12, 2013 - - December 3, 2013 - - 2014 Meeting Dates - - January 14, 2014 - - February 11, 2014 - - March 11, 2014 - - April 8, 2014 - - May 13, 2014 - - June 10, 2014 - - July 8, 2014 Regular Meeting - - July 8, 2014 Annual Meeting - - August 12, 2014 - - September 9, 2014 --October 14, 2014 -- November 12, 2014 -- December 2, 2014

 

 

 

November 2013 Agenda

The Cyrenius Booth Library Agenda

Newtown, Connecticut 06470

 

A regular meeting of the Board of Trustees of the Cyrenius Booth Library will be held on Tuesday, November 12, 2013 at 7:00 PM in the MEETING ROOM of the library.  Any business proper to come before the meeting will be discussed and acted on including:

 

  1. Roll call
  2. Consideration of the minutes of the previous meeting
  3. Public participation
  4. President’s announcements

*Welcome to new board members, Ted Meehan and Robert Geckle

  1. Treasurer’s Report
  2. Report of the Library Director
  3. Committee reports, including:
    1. Policies and Personnel
    2. Search Process Committee

*Report on findings and recommendations for conducting a search for Director

    1. Fund Raising

*Turkey Trot update including call for volunteers

*Annual appeal letter update

    1. Building, Grounds, and Interior
    2. Long Range Planning
    3. “Friends of the Library” Liaison
    4. Art Liaison
    5. Historical Liaison
    6. Nominating Committee

*new vacancy

  1. Old Business
  2. New Business
  1. Possible Executive Session

 

Per order of President, Martha Robilotti

 

Jennifer Reilly

Board Secretary

 

If you are disabled, hearing impaired, require an interpreter or require assistance to attend this meeting, contact the Office of the First Selectman (203 270-4201) at least forty-eight (48) hours prior to the meeting.

 

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Minutes - Regular Board of Trustees Meeting November 12, 2013

 

Present:  Dan Cruson, Tom D’Agostino, Carolyn Faxon, Colleen Honan, Bill McCarthy,  Jennifer Reilly, Martha Robilotti, Michelle Rosenthal, Peter Stern, Michael Talluto, John Trentacosta, and Beryl Harrison.  Also, Trustee Emeritus: Mary Thomas and Board Member awaiting appointment: Robert Geckle

 

Absent:, Mary Kelley, Ted Meehan and  Mark Principi

 

Meeting called to order after a fire alarm delay at 7:20 by Martha Robilotti, president

 

Consideration of Minutes:

 

John Trentacosta moved to accept the minutes from the October meeting.  Peter Stern seconded, and the motion was unanimously accepted.

 

Public Participation:

None

 

President’s Announcements: Martha Robilotti, President, welcomed Bob Geckle to the Board pending his official appointment by the Board of Selectmen. 

 

There will be a special meeting of the Board of Trustees on December 3 to approve the budget by the town deadline of December 6. 

 

Treasurer’s Report: Bill McCarthy, Treasurerpresented 2 documents;

1.  Statement of income and Expense:  Variances were explained.

2.  Funds provided by the Friends.

 

A suggestion was made for a prior year comparison for the next meeting for the purpose of comparing budgets year over year. 

 

Mr. McCarthy will send the budget by email when it is completed so the trustees can review it prior to the meeting. 

 

Report of the Library Director: The Director's report was sent by email. 

 

Beryl Harrison, Assistant Director, explained the new initiative idea for a Makerspace in the Story Hour Room. The annual report will be completed on Thursday. 

 

Committee Reports:

 

Policies and Personnel:  No report.

 

Search Process Committee:  A report was distributed and explained by Michael Talluto.  The Board discussed and will explore the idea of hiring a consultant to evaluate the Library's needs.

 

Fund Raising: Carolyn Faxon announced that the fundraising letter has been sent. 

Bob Geckle showed some examples of other fundraising appeals with photos and other information.  The idea of sending a mid-winter newsletter/follow-up appeal was discussed. 

 

Mrs. Faxon passed a signup sheet seeking volunteers for the Turkey Trot.

 

Jennifer Reilly updated the Board on registrations and sponsorships for the road race.  Michael Talluto has secured a donation of water from PepsiCo.

 

Building, Grounds, and Interior: Tom D'Agostino reported on the heating pumps.  He is also pursuing purchasing of light bulbs through the town to save money. 

 

Long Range Planning: No report.

 

Friends of the Library Liaison: Pete Stern reported that the book drop at the town dump is successful so far.

 

Art Liaison:  No report.

 

Historical Liaison: Dan Cruson reported that Historical Society-owned books from the Tercentennial celebration that were stored in the Library's attic have been moved, some to the front porch.  Beryl Harrison, Dan Cruson and the Historical Society will work to find an agreeable solution.

 

Nominating Committee: Colleen Honan reported that Moira Rodgers resigned from her position on the Board.  We now have 3 vacancies.  The nominating committee will meet to review some resumes.    It was noted that a person with marketing experience would be valuable.

 

 

Old Business: The town is working to organize a Freedom of Information Act educational session.  Board members are strongly urged to attend. 

 

 

New Business: 

Tom D'Agostino showed the banner proof for the Turkey Trot.  The banner is being donated by ABC signs. 

 

Dan Cruson moved to enter executive session.  Colleen Honan seconded.  Bob Geckle and Beryl Harrison were invited to stay. 

 

8:51 Entered Executive Session

9:00 Exited Executive Session

 

Peter Stern made the following motion:  "As a member of the Search Process Committee, I move that Beryl Harrison assume the title, 'Acting Director' until a new Director is named."  Michael Talluto seconded.  The motion passed.

 

Meeting adjourned at 9:02 pm.

 

Respectfully submitted, 

Jennifer Reilly

Secretary

CH Booth Library Board of Trustees

 

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Minutes Regular Board of Trustees Meeting December 3, 2013

 

Present:  Tom D’Agostino, Robert Geckle, Colleen Honan, Bill McCarthy, Ted Meehan, Mark Principi, Jennifer Reilly, Martha Robilotti, Peter Stern, and Beryl Harrison. 

 

Absent: Dan Cruson, Carolyn Faxon, Mary Kelley, Michelle Rosenthal, Michael Talluto, and John Trentacosta

 

Meeting called to order at 7:02 by Martha Robilotti, president

 

Consideration of Minutes:

 

Bob Geckle moved to accept the minutes from the November meeting.  Tom D’Agostino seconded, and the motion was unanimously accepted.

 

Report of the Library Director: The Director's report was distributed. 

 

Beryl Harrison, Acting Director, addressed the recent false fire alarms.  The alarm in the boiler room will be replaced. 

 

There is a new recycling dumpster for cardboard in the parking lot that will be paid for by the Friends.

 

 A press release is being prepared regarding the Iron Mountain digitization project by reference librarian, Andy Forsyth, with assistance from Mary Kelley. 

 

Mrs. Harrison encouraged all Board Members to try to be present at the Library on the weekend of the 14th and 15th.  While there isn’t any specific anticipated need, the Library is a public building, and a Board presence would be appreciated for support.

 

Interviews for the Circulation Coordinator position are upcoming.

 

New copiers will need to be purchased or leased.  It was suggested that including this purchase as part of the town’s combined procurement should be explored.

 

Treasurer’s Report: Bill McCarthy, Treasurer,presented the budget draft.

 

Increases in the request of funds from the town were discussed.

 

The greatest increase is in the area of salaries to include:

    • 2 new positions; Circulation Coordinator and Community Outreach Librarian.
    • Line item for substitute and seasonal pay
    • Salary increase request of 3%
    • Benefits increase

Other areas that account for the increase include:

  • Databases currently covered by donations

Changes to be made to the draft:

  • Increase fundraising and grants by 20,000; contingent upon new Community Outreach Librarian position which includes fundraising and development roles
  • Increase maintenance line item to 5,000 to cover ongoing necessary repairs in the building.
  • Request increase to be reduced to an increase of $122,000.

Mark Principi introduced a motion to accept the budget with the changes discussed.  Pete Stern seconded, and the motion passed unanimously.

 

Jennifer Reilly will purchase $100 gift card for a local restaurant for Mike Beaudry, race director, with Turkey Trot proceeds.

 

 

Search Process Committee: Pete Stern reported that a consultant will present to the Board at the January meeting. He suggested that Board members start to consider if they are able to serve on the Search Committee.

 

Dates for 2014: Jennifer Reilly distributed the list of meeting dates for 2014.  Most meetings will be on the second Tuesday of each month with the exception of: August (no meeting); November (November 18 due to library closing on Veterans Day…budget will be prepared for this meeting) and December (First Tuesday to approve final budget).

 

The REGULAR MEETING, scheduled for December 10, 2013, will be cancelled.

 

Tom D’Agostino moved to adjourn, and Bob Geckle seconded. 

 

Meeting adjourned at 9:07 pm.

 

Respectfully submitted, 

Jennifer Reilly

Secretary

CH Booth Library Board of Trustees

 

 

 

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2014 Regular Meeting Dates for the CH Booth Library Board of Trustees

All meetings take place at 7:00 PM in the CH Booth Library Meeting Room

 

 

January 14, 2014

 

February 11, 2014

 

March 11, 2014

 

April 8, 2014

 

May 13, 2014

 

June 10, 2014

 

July 8 2014- Regular and Annual Meeting

 

August: No meeting

 

September 9, 2014

 

October 14, 2014

 

November 18, 2014 ***Third Tuesday due to Veteran’s Day Library closing on the second Tuesday***

 

December 2, 2014 ***First Tuesday to meet town budget deadline***

 

January 13, 2015

 

 

Respectfully Submitted,

Jennifer Reilly

Secretary

CH Booth Library Board of Trustees

 

If you are disabled, hearing impaired, require an interpreter or require assistance to attend this meeting, contact the Office of the First Selectman (203 270-4201) at least forty-eight (48) hours prior to the meeting.

 

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Minutes Regular Board of Trustees Meeting January 14, 2014

Present:  Tom D’Agostino, Robert Geckle, Colleen Honan, Bill McCarthy,  Ted Meehan, Jennifer Reilly, Martha Robilotti, Michelle Rosenthal, Peter Stern, Michael Talluto, John Trentacosta, and Beryl Harrison.  Librarians Brenda McKinley and Kim Weber in attendance.

Absent: Dan Cruson and  Mark Principi

Meeting called to order at 7:02 pm

Consideration of Minutes:

 

Bill McCarthy moved to accept the minutes from the December meeting.  John Trentacosta  seconded, and the motion was unanimously accepted.

 

Public Participation:

Invited guest, Alan Burger of Library Development Solutions shared information about his consulting business.  Details are listed under Search Process Committee report.

 

President’s Announcements: Martha Robilotti, President, distributed committee assignments to the Board Members.  Of note: all members of the Board are on the Fundraising Committee.

Treasurer’s Report: Bill McCarthy, Treasurer presented several documents:

1.  Statement of income and Expense for the Six Months Ending December 31, 2013.  Variances were explained, and a comparison of last year's Income and Expense was provided.  The large grant from Iron Mountain skews the numbers somewhat.  Overall, the income and expense from that grant cancel each other out.  Fundraising shows the results of a single large donation. 

2.  Second Half Forecast for Fiscal Year 2014. Operating income is expected to be impacted by library closing.  Without a Director's salary, there appears to be a surplus.  This is an anomaly that is unlikely to be repeated in future years.

3.  Statement of Income and Expense for Friends of the Library Funds.  Spending is on track with a few variances due to timing. 

John Trentacosta moved to accept the Income/Expense Statement for Friends' Funds and to approve a request for the next installment of funds from the Friends.  Bob Geckle seconded, and the motion passed.

4.  Revisions to FY 14-15 Budget. Following a meeting with the Selectmen's Office, revisions were made to the budget to be submitted to the town.  The overall request was reduced by $81,518. A proposed position was eliminated which represented the largest cut to the original request. 

John Trentacosta moved to accept the budget revisions.  Pete Stern seconded, and the motion passed.

Mr. McCarthy reported on the recent Finance Committee meeting which included a report from Don Studley on the audit.  Mr. Studley was complimentary of Meg Savarese, and stated that the Library's accounts are being managed well.  There was also an update on the Trusts.

Mr. McCarthy suggested that we request donor support once again to help cover the significant cost of the insurance deductible and the various "unknown" expenses that may not be immediately quantifiable for insurance purposes.  The Fundraising Committee will work with Librarians to contact donors.

 

Report of the Library Director: The Director's report was distributed.  It highlights the daily work being done while the Library is closed due to the flooding.  Of particular note is the efforts being made to redesign spaces and create new programs while the Library is closed to the public. 

Committee Reports:

 

Policies and Personnel:  No report.

Search Process Committee:  Alan Burger of Library Development Solutions presented his background, experience and fee structures for consulting services related to director searches.  He outlined his process for developing strategic plans and leading association libraries  in the hiring of directors.  A successful search would include a mini strategic plan to determine the library's strengths and needs and would take about six months. 

Michael Talluto outlined the expectations of the Search Committee. 

There will be three Trustees, one Library staff person (to be chosen by the Library's department heads), one representative from the Friends of the Library, and two community members (to be chosen by the Search Process Committee) on the Search Committee.  All members will be expected to sign confidentiality agreements.  Michael Talluto, Bob Geckle, Colleen Honan, and Peter Stern (also a member of the Friends) expressed interest in serving on the committee.  The Committee will be named by January 21st with their first meeting held by the end of this month.  The Search Committee will be charged with making a recommendation regarding the use of a consultant in the search for a Director. 

Fund Raising: The topic of a follow-up to the annual appeal was revisited briefly.  The Turkey Trot will need new leadership due to Board turnover.  A Turkey Trot sub-committee will form that will include members of the community who are already invested in the race.  In addition, Jennifer Reilly will be the Chairman of Fundraising until her term expires in July.

Building, Grounds, and Interior: Tom D'Agostino has met with the adjuster and the general contractor   regarding the library flooding.  There is a six-week timeline for the building to be 100% operational.  Remediation will include a temperature sensor to alert staff should the unit heater in the attic fail again to prevent freezing pipes.  Insulation will also be improved in the space surrounding the sprinkler pipes. 

The Library has business interruption insurance which will assist with lost revenues and the employees who are not working due to the closure.  

Newtown Savings Bank has given the Library temporary office space.  The Library staff has been itemizing losses, creating orders for replacement materials and planning for newly designed spaces. 

Long Range Planning: No report.

Friends of the Library Liaison: Pete Stern reported that the Friends sustained minimal damage to their work space in the flooding, and they hope to resume processing of books soon.  In the meantime, donations are being accepted in the Friends' bin at the town dump.

Art Liaison:  On hold while Library is closed.

Historical Liaison: No report.

Nominating Committee: Colleen Honan reported that the Nominating Committee has several resumes, and interviews  will take place to fill vacancies.  There is one vacancy to be filled by the Democratic Town Committee. 

 

Old Business: An update was given regarding the Iron Mountain condolence material project.  Iron Mountain has requested permission for a press release on the partnership, which has been approved by the Board. 

 

New Business: 

none

 

John Trentacosta moved to adjourn.  Pete Stern seconded.  The motion passed.

 

Meeting adjourned at 9:30 pm.

Respectfully submitted, 

Jennifer Reilly

Secretary

CH Booth Library Board of Trustees

 

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Minutes Regular Board of Trustees Meeting February 11, 2014

Present:  Dan Cruson, Tom D’Agostino, Robert Geckle, Colleen Honan, Bill McCarthy,  Ted Meehan, Mark Principi, Jennifer Reilly, Martha Robilotti, Michelle Rosenthal, Peter Stern, Michael Talluto, John Trentacosta, and Beryl Harrison. 

Absent:

Meeting called to order at 7:01 pm

Consideration of Minutes:

 

John Trentacosta moved to amend the minutes from the January meeting in the Search Committee Report to read: "The Search Committee recognizes the necessity for confidentiality and will so acknowledge it in a written document."  Pete Stern seconded, and the motion was unanimously accepted.

 

Public Participation:

None

 

President’s Announcements: Martha Robilotti, President, announced that the Town will pay for the deductible for the insurance following the flooding. 

The Town leaders indicated that the Library will need to maintain a contingency fund.

The appointed Executive Board members will be Colleen Honan, Michelle Rosenthal and Mark Principi

Treasurer’s Report: Bill McCarthy, Treasurer presented the following report:

1.  Statement of income and Expense for the Seven Months Ending January 31, 2014.  The net income/expense is tracking very close to last year.  Grant income is largely explained by Iron Mountain.  Some spending areas, such as books, are halted due to the Library's flooding. 

2.  Statement of Income and Expense for Friends of the Library Funds.  Much of the spending of Friends' Funds is at a standstill while the Library undergoes repairs. 

3.  Revised Budget.  The budget request to the town has been reduced by $31,100.  Areas impacted include books, databases, programs and professional development. 

Mark Principi moved to accept the revised budget.  John Trentacosta seconded, and the motion passed.

 

Mr. McCarthy announced that $20,000 will be moved from the Turkey Trot account to the general account.  Carpeting installation not covered by insurance will be paid for out of capital reserves.  Reserves will be replenished after the insurance reimbursement.

 

Report of the Library Director: Beryl Harrison, Acting Director, expects the Library to reopen on March 8th.  A re-opening reception may be held on March 21st by invitation for major donors and for the general public on March 22nd. Mrs. Harrison commended board members Tom D'Agostino for his support in getting the new security system set up and Bob Geckle for his many hours of support during the recovery efforts.

Committee Reports:

 

Policies and Personnel:  Bob Geckle presented a change of language in the by-laws that would change a quorum from 9 to 50% of the current Trustees.  The draft proposal will be ready for vote at the March meeting.

Search Committee:  Michael Talluto reported that the Search Committee has been formed.  It consists of three Board Representatives: Michael Talluto, Colleen Honan and Bob Geckle; one staff representative: Kim Weber; one Friends of the Library representative: Pete Stern (who is currently a Trustee); and two community representatives: Christine Stowe and Joan Petersen.

The Mission of the Search Committee reads, "Identify and present to the C.H. Booth Board of Trustees the most qualified candidate(s) to serve as C. H. Booth's Library Director.

Mr. Talluto reported that there has been no decision made on whether to hire a consultant.  The Search Committee will conduct further research before making a recommendation.

Fund Raising: Jennifer Reilly reported that a letter will be sent out this week as a follow-up to the annual fundraising appeal.  The focus will be raising funds for the library to reopen  with new programs, redesigned spaces and updated technology.

Mrs. Reilly reported that the Turkey Trot sub-committee will meet on February 24 at the Library to convene a group of Trustees and Community Advisors, including Race Director, Mike Beaudry to begin the planning of the 5th Annual Turkey Trot.  Ted Meehan will chair the group.

Building, Grounds, and Interior: Tom D'Agostino reported on the status of the security alarms and the need to fix the actuator in the attic.  The sprinklers are now totally insulated, and they have a new heater with sensors.  An alarm will sound if the temperature goes below 40 degrees. 

Long Range Planning: No report.

Friends of the Library Liaison: Pete Stern reported that the Friends are losing income due to the Little Book Store being unavailable for patrons.  In addition, donations are not coming in at their usual pace due to the Library closure. 

Art Liaison:  No report.

Historical Liaison: No report.

Nominating Committee: Colleen Honan reported that the Nominating Committee will meet Monday the 17th at 4pm at the Library.

 

Old Business: none

New Business:  none

Pete Stern moved to enter Executive Session to discuss matters of performance and compensation of Library staff.  Bill McCarthy seconded, and the motion passed.

Exited Executive Session at 8:25 pm.

Bob Geckle moved to give the Acting Director a two part bonus in the amount discussed in the executive session. 50% of the bonus is payable in the next regular Library pay cycle and the second  50% will be paid upon the hire of a new Library Director.  It assumed the new director will be in place no later than six months from now . If the search exceeds this time frame a pro rata addition will be made to the second payment.  Michael Talluto seconded, and approval was unanimous.

 

John Trentacosta moved to adjourn.  Michelle Rosenthal seconded.  The motion passed.

 

Meeting adjourned at 8:27 pm.

Respectfully submitted, 

Jennifer Reilly

Secretary

CH Booth Library Board of Trustees

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Minutes Regular Board of Trustees Meeting March 11, 2014

 

Present:  Dan Cruson, Tom D’Agostino, Robert Geckle, Colleen Honan, Bill McCarthy,  Ted Meehan, Mark Principi, Jennifer Reilly, Martha Robilotti, Michelle Rosenthal, Peter Stern, Michael Talluto, and Beryl Harrison.  

Absent: John Trentacosta

 

Meeting called to order at 7:07 pm

 

Consideration of Minutes:

Dan Cruson moved to accept the minutes of February 11, 2014.  Pete Stern seconded, and the motion was unanimously accepted.

 

Public Participation:
None

 

President’s Announcements: Martha Robilotti, President, announced that the Association of Connecticut Library Boards offers periodic email discussions with helpful information for Library Board members.  Any interested Trustees need to contact Martha by Thursday so that she can submit email addresses to those wishing to receive these email notifications.

 

Treasurer’s Report: Bill McCarthy, Treasurerpresented a report on the transactions details related to the Library restoration after the flood.

Total damages are not yet calculated; however, the estimate is in the several hundred thousand dollar range.  

 

A partial listing of the invoices received and paid by insurance was presented to the Board.  Additional invoices and reimbursements are expected.

Other necessary maintenance work that was done while the Library was closed that was not covered by insurance has used up our contingency savings.  We will begin to rebuild this fund in the coming months.

 

Report of the Library Director: Beryl Harrison, Acting Director, reported that the "soft opening" on March 8 went well.  People are pleased to be back in the Library, and it has been busy each day.  There continue to be problems with heat we hope to be addressed by the efficiency survey conducted by the town.  Other needs include glass tops for the circulation desk, carpeting for Reference and additional painting.


Committee Reports:

 

Policies and Personnel:  Bob Geckle presented a change of language in the by-laws that would change a quorum from 9 to 50% of the current Trustees.

Bob Geckle moved to accept a change to page 3, section 7 of the by-laws to read: "50% of the currently serving members of the Board of Trustees at the time of each meeting shall constitute a quorum for the transaction of business at any meeting of the Trustees." Bill McCarthy seconded, and approval was unanimous.

 

Search Committee:  Michael Talluto and Bob Geckle reported that the Search Committee has met weekly.  The focus of these meetings has been to determine the qualities which comprise a successful Library Director, to create a survey to gain community input and to start on the creation of community Focus Groups.  A  job description is being created.  Dawn LaValle and Mary Engels of the CT State Library will serve as a consultants in the search.  

 

Fund Raising: Ted Meehan reported on the last Turkey Trot sub-committee meeting.  Community Advisors and Trustees met to discuss last year's race and set a timeline for the next race.  The next tasks to tackle include marketing and fundraising.  The next meeting for the Turkey Trot Committee will be March 25th.

 

Building, Grounds, and Interior: Tom D'Agostino reported that the fire alarms and security cameras are working.  He will approach the same person who did spring cleaning for the library last year to do it again this year.  Old floor outlets will need to be covered with a creative approach.

 

Long Range Planning: No report.

 

Friends of the Library Liaison: Pete Stern reported that the Friends are hoping to benefit from a backlog of donations that had been held up during the Library closure.  The Friends are also recruiting new members.

 

Art Liaison:  Michelle Rosenthal reported that the art of Ann Marie Foran is currently hanging in the Meeting Room.  There are displays planned in April and in May.

 

Historical Liaison: No report.

 

Nominating Committee: Colleen Honan presented the resumes of four candidates.  The Democratic Town Committee will provide the name of a fifth new Trustee.  The Nominating Committee is also seeking Trustees interested in serving in executive positions.  Trustees are encouraged to contact the Nominating Committee if interested.

 

Tom D'Agostino moved to accept the slate of candidates for Trustee presented by the Nominating Committee.  Mark Principi seconded.  The motion passed.

The secretary casts one ballot each for Raymond Irrera, Julia Starkweather, Walter Motyka and Carolyn Signorelli.

 

Each new Trustee has an assigned Board Member for a personal welcome and "orientation".  Pete Stern will work with Julia Starkweather, Jen Reilly will meet with Carolyn Signorelli, Ted and Tom will both meet with Walter Motyka, and Michael Talluto will discuss the Board with Raymond Irrera.

 

Old Business: Michelle Rosenthal announced that there will be a FOI information session for Town Board Members in May.  Michelle will contact the Trustees when the date is set.  All Trustees should attend.

 

New Business:  Bob Geckle reported that the number of Trustees serving on the Board is fixed not only in the Board's by-laws, but also by the Town Charter.  The Charter is being revised over the next two years, so it is a good time for the by-laws to be revised as well.  Jennifer Reilly stated her opinion that any changes to the number of Trustees must be made with the entire by-laws in mind.  The mission of the Board must be taken into account when deciding the number of trustees.  Other by-law changes that need to be changed by Town Charter include term limits.

 

Mr. Geckle also reported on the grand re-opening events the weekend of March 21-22.  Board Members' presence is requested on the evening of the 21st from 6- 8 pm.  

Colleen Honan moved to adjourn.  Michelle Rosenthal seconded.  The motion passed.

 

Meeting adjourned at 8:25 pm.

 

Respectfully submitted,  
Jennifer Reilly
Secretary

CH Booth Library Board of Trustees

 

 

 

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Minutes Regular Board of Trustees Meeting April 8, 2014

 

Present:  Tom D’Agostino, Robert Geckle, Colleen Honan, Raymond Irrera, Bill McCarthy,  Ted Meehan, Walt Motyka, Jennifer Reilly, Martha Robilotti, Michelle Rosenthal, Peter Stern, Carolyn Signorelli, Julia Starkweather and Beryl Harrison. 

Absent: Mark Principi, Michael Talluto and John Trentacosta

 

Meeting called to order at 7:03 pm

 

Consideration of Minutes:

Pete Stern moved to accept the minutes of March 11, 2014.  Tom D'Agostino seconded, and the motion was unanimously accepted.

 

Public Participation:
None

 

President’s Announcements: Martha Robilotti, President, welcomed and introduced new Trustees: Ray Irrera, Walt Motyka, Carolyn Signorelli, and Julia Starkweather.  She updated the committee assignments.

 

Treasurer’s Report: Bill McCarthy, Treasurer presented the Statement of Income and expense for the Director's Budget for the Nine Months Ending March 31, 2014.  There is an outstanding variance on the books in the area of Operating Income due to the Library's closure. 

Mr. McCarthy also provided a report on the Funds Provided by the Friends of the Library.  The third installment would usually be requested at this time of year; however, the second installment has not been fully spent due to the Library's closure.  The request will be delayed until the second installment has been spent. 

Mr. McCarthy also reported on the status of the insurance deductible.  The Town is expected to reimburse the Library for the deductible soon.  The check will go into the contingency fund.

 

Report of the Library Director: Beryl Harrison, Acting Director, distributed her monthly report via email.  She addressed the plan to use funds received from an anonymous donor for creating a Maker Space which will include a 3D printer, robotics kits and soldering kits.  Carolyn Signorelli expressed a need to research exhaust from 3D printers before purchasing one.

 

Julia Starkweather made a motion to approve the expenditure of the anonymous grant of $12,500 for the initial purchases of equipment for the Maker Space.  Pete Stern seconded, and the motion passed.

 

Committee Reports:

 

Policies and Personnel:  Michelle Rosenthal reported that there will be a very important workshop on May 20 from 6-9 pm.  This workshop will be presented by Attorney Tom O'Dea at the Sandy Hook Firehouse.  It will cover procedures for town boards including the Freedom of Information Act.  It is strongly encouraged that all Trustees attend.  Jennifer Reilly will collect RSVPs to direct to Carole Ross.

 

Search Committee:  Bob Geckle introduced Christine Stowe and Kim Weber, members of the Search Committee and  Dawn La Valle, a consultant from the Connecticut State Library  who is helping conduct the search.  Ms. La Valle presented a report on the Focus Groups that were conducted over the past weeks.  All groups had similar responses with communication, visibility within the community and love for the library being high on the list.

Mr. Geckle reported that the ad had been online for about a week and some resumes have already come in.  Dawn La Valle and Mary Engels have assisted with the creation of interview questions, and the Search Committee will meet again on April 9 to review the applicants so far.  June 15th is a target date for hiring.  The full Board is requested to participate in the final interview of candidates after the Search Committee has narrowed the field.

 

Fund Raising: Ted Meehan reported on the last Turkey Trot sub-committee meeting.  Community Advisors and Trustees met to discuss marketing and fundraising strategies for this year's race.  The sponsorship brochure will be revised soon.  All Trustees are asked to secure a sponsor for this year's race.  In addition, the Board has been challenged again to be a "Gold Sponsor".  Trustees are asked to donate in the hopes of collectively raising $1,000 or more.

Bob Geckle has identified donor levels to re-start the practice of recognizing donors on plaques in the Library. 

Board Members are asked to add a personal note to gift acknowledgements if they know the donors.

 

Building, Grounds, and Interior: Tom D'Agostino reported that the heating and cooling work has been completed.  He is looking into removing the stumps by the front walk.  Landscaping work will be done by the same person as last year.  Regarding the question of maintaining versus repairing, Mr. D'Agostino pointed out that each year during budget season, the effort to fund maintenance projects has been cut back which leads us to the need for higher-cost repair projects.  There is a new table donated from the Newtown Savings Bank in the old board room.  A glass top is needed to protect the table, and improved lighting would make the room more usable.

 

Bob Geckle moved to approve an expenditure of $650 for the glass table top and $350 for the lighting upgrades in the Old Board Room.  Walt Motyka seconded the motion. 
During discussion it was noted that the glass table top would require yearly cleaning due to its size, and that cleaning could cost $100 each year.  The motion passed unanimously.

 

Long Range Planning: No report.

 

Friends of the Library Liaison: Pete Stern reported that the book donations are getting back to the usual pace.  Sunday, May 4th is a book donation day at the Library.  Trustees are asked to help get the word out, including hanging signs.  Bob Geckle mentioned that ads could be placed for free for "sister organizations" before movies using the new digital technology at the Edmond Town Hall Theatre.

 

Art Liaison:  Michelle Rosenthal reported that the art of Kim Day and Pam Wilson is currently hanging in the Meeting Room.  May and June will feature art from SCAN and the Flagpole Photographers.

 

Historical Liaison: No report.

 

Nominating Committee: Colleen Honan stated that the Nominating Committee will meet next week regarding the slate of officers.

 

Old Business: Bob Geckle reminded the Board that requests for by-law changes need to be made by April 15 for the Charter Revision Committee to consider them.  Martha Robilotti will contact the Legislative Council with a request to consider changes to the number of Trustees and term limits.  Mr. Geckle said that language does not need to be provided, yet, and that the charter revisions are a long-term process. 

 

New Business:  None

 

Julia Starkweather moved to adjourn.  Carolyn Signorelli seconded.  The motion passed.

 

Meeting adjourned at 8:31 pm.

 

Respectfully submitted, 
Jennifer Reilly
Secretary

CH Booth Library Board of Trustees

 

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Minutes Regular Board of Trustees Meeting May 13, 2014

 

Present: Tom D’Agostino, Robert Geckle, Colleen Honan, Raymond Irrera, Bill McCarthy, Ted Meehan, Walt Motyka, Mark Principi , Jennifer Reilly, Martha Robilotti, , Peter Stern, Carolyn Signorelli, Julia Starkweather, Michael Talluto, Mary Thomas, emeritus, John Trentacosta, and Beryl Harrison.

 

Absent: Michelle Rosenthal
Meeting called to order at 7:01 pm

 

Consideration of Minutes:
John Trentacosta moved to accept the minutes of April 8, 2014. Walt Motyka seconded, and the motion was unanimously accepted.

 

Public Participation:
Mrs. Kathy Geckle, a former trustee, and Mrs. Mary Thomas, Trustee Emeritus, presented a proposal for a fundraiser to benefit the Library. A "Faux Fashion Show", using notable town personalities as models, a dinner and a raffle would be held in the spring of 2015. This would be a gala occasion similar in tone to the 75th anniversary gala held in 2007. Mrs. Thomas and Mrs. Geckle offered to coordinate the event which would involve Board participation as the date draws near.
Carolyn Signorelli moved to approve moving forward with the 2015 Gala plans as proposed by Mrs. Geckle and Mrs. Thomas. Colleen Honan seconded. Approval was unanimous.

 

President’s Announcements: Martha Robilotti, President, announced the resignation of Dan Cruson. Geraldine Carley has been appointed to the Board by the Democratic Town Committee, and the appointment has been approved by the Board of Selectmen. Mrs. Robilotti will be stepping down from the presidency at the annual meeting. John Trentacosta will be nominated as her successor in July. On May 19th at 9:30 am, the Friends of the Library will hold a planning meeting for the annual book sale. At this meeting, Trustee Peter Stern and Julie Stern will be recognized for their contributions to the Library. Trustees are welcome to attend.

 

Treasurer’s Report: Bill McCarthy, Treasurer presented the Statement of Income and expense for the Director's Budget for the Ten Months Ending April 30, 2014. Variances include operating income, fundraising, and book purchases, which can be explained by the Library's closing during flooding. The variance in personnel expenses is caused by the open Director's position. Mr. McCarthy also provided a report on the Funds Provided by the Friends of the Library. Spending is nearly on track after the delay in purchasing caused by the Library's closing. Beryl Harrison, Acting Director, will make a plan for the Director's Reserve funds. The Board had delayed requesting the third installment of funds to give the Department Heads time to "catch up" with ordering upon the Library's reopening. Mr. McCarthy recommended that the Board make the request this month.


Bob Geckle moved that the Board as for the third installment of funds from the Board of the Friends of the Library. Tom D'Agostino seconded, and the motion passed unanimously.

 

Mr. McCarthy also reported on the status of the insurance claim and the Capital Reserve Money Market Account. There are still funds to be recovered from insurance, and the capital reserve is being rebuilt. The Library has paid out $48,888 in work not covered by insurance that will come from the capital reserve. Further insurance money will be used to fund the capital reserve account.

 

Report of the Library Director: Beryl Harrison, Acting Director, distributed her monthly report via email. She added that the Autism Resource Center donated by Autism Speaks is now open. A reception was held last Saturday.
Mrs. Harrison noted that there will be a memorial service for Jean Mann on June 14th which will highlight her Dragon Boat sculpture that she donated to the Library.
Mrs. Harrison also explained that some of the statistics reported that show a lending decline at the Library are compensated by the rise in lending of digital materials that may not require an actual visit to the Library.

 

Committee Reports:

 

Policies and Personnel: Bob Geckle reported that the committee is working to find a meeting date to work on recommendations for the By-Laws.

 

Interview Committee: Michael Talluto reported on the progress of the Search Committee using a PowerPoint presentation. He reviewed the development of the

Search Process Committee which became the Search Committee leading to the current activity: The Interview Committee. The Interview Committee includes a Library Director from Bethel. The Interview Committee expects to present candidates to the Board by the end of June for final interviews.

 

Fund Raising: The Turkey Trot Committee will be meeting in the coming weeks.

 

Building, Grounds, and Interior: Tom D'Agostino reported on landscaping issues caused by the cold winter and by equipment used in the flooding remediation.
Carolyn Signorelli moved to approve an expenditure not to exceed $2500 for urgent tree and limb removal contingent up the receipt of 3 bids. Julie Starkweather seconded the motion. The motion passed unanimously.

 

Long Range Planning: Walter Motyka reported that the committee will be looking at gaps between the Library's progress now and where it would like to be in three years. The planning work will not begin until the new director is hired.

 

Friends of the Library Liaison: Pete Stern reported that the book donation day was successful. The Friends will be planning the book sale at a meeting on May 19th.

 

Art Liaison: Jennifer Reilly reported on behalf of Michelle Rosenthal. The Flagpole Photographers will be exhibiting in the second half of May. In June, Rosemary Rau will present an exhibit comprised of several artists.

 

Historical Liaison: No report.

 

Nominating Committee: Colleen Honan reported that the committee will be interviewing a third candidate for a Board vacancy this week. Mrs. Honan also stated that a trustee will be needed by the Friends of the Library for the Vision Project Committee.

 

Old Business: Trustees are reminded that there is a Freedom of Information Workshop to be held on May 20th at 6 pm at the Sandy Hook Firehouse. Most Trustees are planning to attend. Mrs. Reilly will collect handouts for those who cannot.

 

New Business: Bill McCarthy suggested that the Board consider adding a Special Meeting in the month of August to help guide the transition with a new director in place. The date for such a meeting will be set in June or July.
Bill McCarthy moved to adjourn. John Trentacosta seconded. The motion passed.

 

Meeting adjourned at 8:19 pm.

 

Respectfully submitted,
Jennifer Reilly
Secretary
CH Booth Library Board of Trustees

 

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Minutes Regular Board of Trustees Meeting June 10, 2014

 

Present:  Tom D’Agostino, Robert Geckle, Colleen Honan, Raymond Irrera, Bill McCarthy,  Ted Meehan, Walt Motyka, , Jennifer Reilly, Martha Robilotti, Michelle Rosenthal, Peter Stern, Carolyn Signorelli, Julia Starkweather, Michael Talluto, John Trentacosta, and Beryl Harrison. 

 

Absent:  Mark Principi

 

Meeting called to order at 7:01 pm

 

Consideration of Minutes:

Tom D'Agostino moved to accept the minutes of  May 13, 2014.   Bob Geckle seconded, and the motion was unanimously accepted.

 

Executive Session:

Michael Talluto made a motion to enter executive session for the purpose of discussing and recommending a candidate for Library Director.  He invited Kim Weber and Joan Petersen, members of the Search Committee to remain in the executive session for purposes of providing information. Beryl Harrison was also invited to stay.  Pete Stern seconded the motion and the motion passed.

 

Executive Session commenced at 7:04 pm and ended at 8:13 pm. 

 

The following motion was made based on the discussion during Executive Session, although the motion took place later in the meeting:

Michael Talluto moved to accept the Search Committee's recommendation for Director subject to validation by the Board of Trustees at a Special Meeting to be held on Tuesday, June 17 at 7 pm in the Library. John Trentacosta seconded the motion, and the motion passed.

 

Public Participation:
None

 

President’s Announcements: Martha Robilotti, President, announced that Alana Bennison will be organizing the Friends of the Library dinner on the 12th of July.  Those who wish to help are encouraged to contact Alana.  Volunteers will be needed to help at the annual book sale, and volunteers are needed for the food committee.  An email will be sent to Trustees.  All Trustees should donate some time and talent.

 

Treasurer’s Report: Bill McCarthy, Treasurer,presented the Statement of Income and expense for the Director's Budget for the Eleven Months Ending May 31, 2014.  It is expected that there will be a favorable variance at the end of the year explained by lower  personnel expenses.  This money can be added to the contingency fund or for maintenance. There is also an outstanding claim on insurance for loss of business. 

 

Mr. McCarthy also provided a report on the Funds Provided by the Friends of the Library.  The Library is close to spending out the Friends' budget.  

 

Mr. McCarthy presented the next fiscal year's proposed use of Friends' funding as developed by the Librarians. 

 

Carolyn Signorelli moved that the Board accept the proposed schedule of spending and distribution of Friends of the Library funds for the 2014-15 fiscal year.  John Trentacosta seconded, and the motion passed unanimously.

 

Report of the Library Director: Beryl Harrison, Acting Director, distributed the main report via email with a hardcopy addendum.  It was noted that the report was very thorough and provides a good picture of library events.  Mr. Geckle requested a look at circulation trends over several months.  Mrs. Harrison pointed out that book circulation is down, but e-book circulation is growing. 

 

Mrs. Harrison noted that there will be a memorial service for Jean Mann on June 14th which will highlight her Dragon Boat sculpture that she donated to the Library.

Bibliomation will be moving its servers causing a temporary shutdown of the library's network.  This will occur between 8 pm on July 3 and 9:30 am on July 7.  Mrs. Harrison requested that the library be closed on July 5. The library will be closed on the other dates already. 

Bob Geckle moved to close on Saturday July 5 for the Bibliomation work.  Bill McCarthy seconded, and the motion passed.

 

Committee Reports:

 

Policies and Personnel:  Bob Geckle outlined the seven areas of the by-laws that will be researched and updated by the committee.  The committee will meet again in July, and they hope to have a new set of by-laws ready for Board review by September.

 

Search Committee:  Update given during executive session.

 

Fund Raising: Ted Meehan reported that he, Mike Beaudry and Jen Reilly met to discuss sponsorship brochures.  Image One can help create a good quality brochure for a reasonable price in the next week.  Rather than asking for funds for each expense that arises, the Trot committee requests access to seed money of up to $5000.  Bill McCarthy reminded the Board that some seed money exists, but he did not know the exact amount without checking records. 

Pete Stern moved to provide enough funds to the Turkey Trot account to reach but not exceed $5,000.  Bill McCarthy seconded.  The motion passed.

 

Building, Grounds, and Interior: Tom D'Agostino has engaged Yacko and Sons tree service to complete necessary tree work including removal of dead trees and pruning of landscape trees.  Because the quote of $2000 comes in at $500 less than the board approved amount, he requested funding for additional landscape plants. 

Julie Starkweather moved to approve an expenditure of $1,000 for landscape plants.  Pete Stern seconded the motion.  The motion passed unanimously.

Mr. D'Agostino also updated the board on CIP timelines as well as ideas for donations that have been collected in the memory of Jack Harrison, Beryl Harrison's husband.  He also noted that the Borough has fixed the sidewalk. 

 

Long Range Planning: Walter Motyka reported that he would like to look at library utilization by age group over time. 

 

Friends of the Library Liaison: Pete Stern reported that the book sale is all-consuming right now.  He repeated the call for volunteers.  As this is Mr. Stern's last meeting, his accomplishments were noted and applauded. 

 

Art/ Historical  Liaison:  Michelle Rosenthal pointed out that the current exhibit from the Flagpole Photographers will be wrapped up this week.   For the rest of  June and into July, Rosemary Rau will present an exhibit comprised of several artists. 

 

Nominating Committee: Colleen Honan reported that the slate of officers that had been prepared will need to be changed due to an unexpected withdrawal from candidacy.  The Nominating Committee will meet next Tuesday with the intention of presenting a new slate at the Special Meeting on the same night.  The vote on new officers will take place at the Annual Meeting.

 

Mrs. Honan presented two new candidates for Trustee to fill one open space and to fill a pending vacancy.  Laura Goldstein and Anne Rothstein are the nominees.

Colleen Honan moved to elect Laura Goldstein to fill the vacancy effective for the July meeting.  Carolyn Signorelli seconded, and the motion passed.

Carolyn Honan moved to elect Anne Rothstein to fill a pending vacancy on the board to be effective for the August meeting of the Board. Bob Geckle seconded, and the motion passed. 

 

Old Business: Jennifer Reilly encouraged all to read From Good to Great for the Social Sector (originally handed to board members by Bob Geckle) to help guide the Board's vision of the Library as it moves forward. 

New Business:  Mrs. Reilly reminded all that the annual meeting will take place on July   8 prior to the regular meeting. 

John Trentacosta moved to adjourn.  Bill McCarthy  seconded.  The motion passed.

 

Meeting adjourned at 9:22 pm.

 

Respectfully submitted, 
Jennifer Reilly
Secretary
CH Booth Library Board of Trustees

 


 

Director’s Report
May 2014

 

My thanks to the Board and Staff for their support in the past few weeks. The strengths of both have always been apparent to me.  As you can see from the reports submitted, the Department Heads are extremely competent, capable and collaborate to provide us with a very strong library.

I am asking that we close July 5 to accommodate the following Bibliomation work:

IMPORTANT MESSAGE FOR ALL BIBLIOMATION LIBRARIES:

Beginning at 8:00 pm on Thursday, July 3, Bibliomation will be moving all its servers from the Safe Harbor data center in Springfield, MA to the Digital Back Office Data Center in Wilton, CT. All Internet and Evergreen Services will be down until 9:00 am Monday, July 7. Libraries' Local Area Networks will also not be functional. Email will continue to function from outside of libraries.

The move will provide a substantial reduction in annual rental and support expenses. The change also brings the servers considerably closer to Bibliomation which will reduce the time and expense of maintaining the servers.
We would close at 8 PM Thursday, July 3 and re-open Monday, July 7 at 9:30.

A reminder - We are hosting a memorial gathering for Jean Mann on Saturday, June 14 at 2 PM. The executrix, Sammy Greenspan, is handling all the details. 
We have reserved the Meeting Room and will display other porcelains by Jean Mann in one of our flat cases temporarily located near the Dragon Boat on the main floor.

 

Beryl Harrison
Acting Director

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Minutes Regular Board of Trustees Meeting July 8, 2014

 

Present: Martha Robilotti, Michelle Rosenthal, Bill McCarthy, Geraldine Carley, Tom D'Agostino, Bob Geckle, Laura Goldstein, Colleen Honan, Raymond Irrera, Ted Meehan, Walt Motyka, Mark Principi, Carolyn Signorelli, Julie Starkweather, Michael Talluto, John Trentacosta

Meeting called to order at 7:43 pm

 

Consideration of Minutes: John Trentacosta moved to accept the minutes of the June 2014 regular meeting and the June 17, 2014 special meeting.  The motion passed.

 

Public Participation:
None

 

President’s Announcements: Bob Geckle, President, received an update from the Gala Fashion Show Committee The fundraiser will be held at the Rock Ridge Country Club on April 18, 2015. Board members are asked to make suggestions for models and volunteer to find sponsors and obtain raffle items.  The Fashion Show committee members will attend the September meeting.

Bob gave out committee lists and asked for 4 choices in order of preference from each member.  Members will be assigned to at least two committees.
Art and History committees to be rejoined.
Michelle Rosenthal reported that the Art committee needs additional members.
Committee Chairs explained for the benefit of the new board members the role of each committee and nature of its work.

Bob is planning the staff appreciation dinner for late August or September at his home.

 

Treasurer’s Report: Bill McCarthy, Treasurer, presented the Statement of Income and Expense for the Director's Budget for the full fiscal year ending June 30, 2014.

Bob also reported that Library should be getting reimbursed for business interruption from the insurance company and expressed thanks to Meg Savarese for all her work on responding to numerous document requests from the insurance company.

 

Bill also provided a report on the funds Provided by the Friends of the Library and complimented the library staff on its execution of the plan for expenditures of those funds.  

 

Report of the Library Director: Brenda McKinley, Library Director asked for feedback and input from Board on ways to report the statistics and information in the report.  She will be adding in statistics regarding library traffic which this past June was on average 450 people each day.
Walt Motyka expressed interested in statistics on teen traffic. Brenda responded that this may be difficult to capture but will speak with Youth Programs librarian about ways to document the level and nature of teen use. Bob would like the Director's report to demonstrate trends over time and provide the Board with feedback on what the information and trends mean as far as the Library's success and areas for improvement.   

Brenda reported that given the changing trends in activity in the Library,  i.e. greater use of laptops, we need to look at space planning, providing wireless printing, etc..

Friends Book sale on Saturday is all set. 

 

Labor Day Parade Theme is "Write on Newtown."  Library Staff have been asked to be Judges and are considering marching in the parade this year and putting an ad in the

Parade Book.

 

Bill McCarthy moved to spend up to $500.00 on an advertisement in the Parade Book. The motion passed.
The Library Staff will work on content of ad promoting Turkey Trot and Maker Space, thanking Friends, etc.

 

The need to repair the sign outside the Library commemorating Rochambeau's march was raised.
Bill McCarthy moved to authorize up to $150 towards the repairs. The motion passed.

 

Policy and Personnel Committee to review Maker Space release forms.

 

Training on the 3d Printer has begun         .

 

Brenda requested an updated list of Board members for the Library website; Secretary to provide.

 

Committee Reports:

 

Policies and Personnel:  Bob reported that the two main initiatives going forward will be  re-writing the by-laws and formulating a strategic plan. William Lavery, Emeritus has offered to consult on the by-law revisions.

 

Fund Raising: Ted Meehan provided the sample flyer  for the Turkey Trot, which  needs to be updated and to include information about online registration.  Discussion was had concerning ensuring the sponsorship tiers and benefits coincide with the contribution amount.

 

Building, Grounds, and Interior: Tom D'Agostino reported that the grounds are in good shape. Bob complimented Tom for his impressive negotiations for low prices on much needed tree work. 

 

Long Range Planning: Bob reiterated the goal of creating a strategic plan.

 

Friends of the Library Liaison: Julie Starkweather reported that the book sale set up is almost  complete. The Friends can always use additional volunteers on opening day.   

 

Art/ Historical  Liaison:  Michelle Rosenthal reported on artists for current exhibit and is working on the next show for the fall. 

 

Nominating Committee:
Colleen Honan reported that Bill McCarthy and Michelle Rosenthal should have been appointed by Board of Selectman last night. New member, Anne Rothstein will start  next month.  There is still one vacancy on the Board.

 

Old Business:  Michelle Rosenthal will send survey about the FOIA training to attendees.

 

New Business:  Mike Talluto has volunteered his vintage vehicle to accompany the Library if we march in the Labor Day Parade.
Discussion of the Labor Day Parade to be included on the agenda for  the August 12th meeting.

Mark Principi moved to adjourn.  The motion passed.

 

Meeting adjourned at 9:02 p.m.

 

Respectfully submitted, 
Carolyn Signorelli
Secretary
CH Booth Library Board of Trustees

 

 

 

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Minutes Annual Board of Trustees Meeting July 8, 2014

 

Present: Martha Robilotti, Michelle Rosenthal, Bill McCarthy, Geraldine Carley, Tom D'Agostino, Bob Geckle, Laura Goldstein, Colleen Honan, Raymond Irrera, Ted Meehan, Walt Motyka, Mark Principi, Carolyn Signorelli, Julie Starkweather, Michael Talluto, John Trentacosta, William Lavery - Emeritus

 

Absent:

Meeting called to order at 7:05 p.m. by Martha Robilotti, President of the Board

  1. Submission of Annual Report: John Trentacosta moved to accept the drafts; the motion passed.
  2. Martha Robilotti, President, welcomed two new trustees, Geraldine Carley and Laura Goldstein and the new Director of the Library, Brenda McKinley.
  1. Election of Trustees:  The following were placed in nomination for re-election for three year terms: Bill McCarthy and Mark Principi

      Colleen Honan moved for their reappointment; the motion passed.

 

4.   Election of Officers:
Colleen Honan, Chair of the Nominating Committee moved to have the below slate of officers approved. No other nominations were made. The motion passed.

 

President: Robert Geckle
Vice President: Michelle Rosenthal
Treasurer: William McCarthy
Secretary: Carolyn Signorelli

  1. Election of the Nominating Committee

Michelle Rosenthal moved to re-elect Colleen Honan and Mark Principi to the Nominating Committee; the motion passed. Further members will be determined to be voted upon at the regular meeting to be held in August, 2014.

  1. Acknowledgement of Departing Board Member(s): Jen Reilly and Peter Stern.
  2. President's Remarks.
  3. Presentation of Annual Reports by Director. Some statistics needed before submitting to the Town prior to September 2014. Robert Geckle, President-Elect thanked Beryl for her service.

 

Robert Geckle moved to adjourn.  The motion passed.  The meeting adjourned at 7:17p.m. 

 

Respectfully submitted,
Carolyn Signorelli
Secretary

 

 

 

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Minutes Board of Trustees Meeting August 12, 2014

 

Present:, Bob Geckle, Michelle Rosenthal, Bill McCarthy,  Laura Goldstein, Colleen Honan, Ted Meehan, Walt Motyka, Anne Rothstein, Carolyn Signorelli, Julie Starkweather, Michael Talluto, John Trentacosta

 

Absent: Geraldine Carley, Tom D'Agostino, Martha Robilotti, Raymond Irrera, Mark Principi

 

Meeting called to order at 7:10 p.m. by Bob Geckle, President of the Board

 

Consideration of Minutes: John Trentacosta moved to accept the minutes of the July 8, 2014 regular meeting and the annual meeting.  The motion passed.

 

Public Participation:
None

 

President’s Announcements: Bob Geckle President, welcomed new trustee Anne Rothstein.  Board received letter from Friends thanking it for its support for the Friend's Dinner.  Staff appreciation dinner will be on September 12, 2014 at the Geckle's; members signed

 

Treasurer’s Report: Bill McCarthy, Treasurer,reported that the July numbers were not final yet.  He highlighted aspects of the 2014/2015 budget for the benefit of new members present. 

 

Bill proposed that $25,000.00 of the $70,000.00 received from the insurance claim for flood losses be placed in the Reserve Fund.  John Trentacosta moved and his motion was seconded that the full $70,000.00 be placed in the Reserve fund.  After discussion a friendly amendment was offered by Jackie Starkweather and seconded to place $40,000.00 in Reserve and allow the Library staff to begin replacing lost property with the remaining $30,000.00; motion passed.

 

Report of the Library Director: Brenda McKinley, Library Director reported that 2 strong candidates to replace her in her former position had emerged from the interview process and that the final choice would be made soon.  Brenda reported that July statistics reflected 13,800 patrons and circulation was at 24,000. Beryl is now splitting her time 50/50 between Assistant Director and Reference. Brenda provided a copy of the ad the Library will be putting in the Labor Day Parade Book.

 

Committee Reports:

 

Policies and Personnel:  Bob reported that committee will meet on Thursday, August 14, 2014 to discuss by-law revisions.

 

Fund Raising: Ted Meehan provided copies of finalized Sponsor Registration Forms for the Turkey Trot and indicated that trustees should think of businesses that can be approached to purchase sponsorships.  Registration forms will be made available at the Labor Day Race and promotional efforts will begin in earnest after then so as not to compete with that event.

 

Building, Grounds, and Interior:  Bob provided update on maintenance issues and grounds projects on behalf of Tom D'Agostino. 

 

Long Range Planning: Bob reported that efforts to address strategic plan underway.

 

Friends of the Library Liaison: Julie Starkweather reported that the book sale was a success and she appreciated the help of those Board members who participated.  The organizers are more selective now regarding what books get put in sale and about 2/3 of donated books were sold by the pound to an organization that provides books to countries in need.  The sale is seeing fewer dealers and more residents.  The Friends are already planning for the Holiday Sale.

 

Art/ Historical  Liaison:  Michelle Rosenthal reported she is working with 3 artists for fall installations.

 

Nominating Committee:
Colleen Honan reported that we now have 17 of the 18 trustee positions filled.  There are three potential candidates being considered for the last vacancy.

Old Business:  Mike Talluto will be in the Labor Day Parade with his vintage tractor and is willing to display a banner or flag for the library.

 

New Business:  Bill McCarthy requested that the Executive Committees decision to secure Studley & White for our audit be ratified.  Walt Motyka moved to ratify the expenditure of $8000.00 for an audit; motion passed.

 

Bob Geckle passed out the Maker Space Waiver of Liability and Media Release forms for review.  Carolyn Signorelli moved to approve the form and the motion passed.

 

Bob passed out committee assignments and suggestions for each committees' focus.  In addition, he reminded the trustees of the importance of working in conjunction with the Library Director and staff on any initiatives.

 

A motion was made to adjourn.  The motion passed.

 

Meeting adjourned at 8:40 p.m.

 

Respectfully submitted, 
Carolyn Signorelli
Secretary
CH Booth Library Board of Trustees

 

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Minutes Board of Trustees Meeting September 9, 2014

 

Present:, Bob Geckle, Michelle Rosenthal, Bill McCarthy, Geraldine Carley Tom D'Agostino Laura Goldstein, Colleen Honan, Raymond Irrera Ted Meehan, Walt Motyka, Martha Robilotti , Anne Rothstein, Carolyn Signorelli, Julie Starkweather,

 

Absent,  Mark Principi, Mike Talluto, John Trentacosta,

Meeting called to order at 7:02 p.m. by Bob Geckle, President of the Board

 

Consideration of Minutes:  Bill McCarthy moved to accept the minutes of the August 12, 2014 regular meeting.  The motion passed unanimously.

 

Public Participation:
None

 

President’s Announcements: Bob Geckle President, welcomed new trustee Geraldine Carley. Staff Appreciation dinner will be on September 12, 2014.

 

Treasurer’s Report: Bill McCarthy, Treasurer,reported on library budget, explained variations, and anticipated use of insurance proceeds.   

 

Report of the Library Director: Brenda McKinley, Library Director reported that the final choice for her replacement for the position of Technical Services and Systems Librarian has been made and Kate Sheehan will start on Monday, September 15, 2014.  The numbers of people through door during summer are impressive: over 13,000 July and over 12,000 for August.  Middle School 7th grade clusters getting tours this week. 

 

Committee Reports:

 

By-Laws: Will be addressing number of trustees, term limits, ratio of appointed to elected trustees, descriptions of trustee and committee responsibilities.  A meeting is scheduled  October 6, 2014  and a recommendation with draft by-laws and proposal for Charter Revision will be made at the next Board meeting.

 

Policies and Personnel:  Ray reported that this committee will be addressing inconsistencies in the library personnel manual and working with library staff on updating outdated policies. Meeting scheduled for September 23, 2014 at 7:00 pm - Board Room.

 

Fund Raising:
Anne requested trend analysis for our funding over last 5 years. She will be meeting with Library staff  to discuss needs and will then schedule a committee meeting.
Ted Meehan will provide list of past sponsors for Turkey Trot to Board. Julie suggested a place to thank sponsors in Library.  Ted will also work with Tom on banners recognizing major sponsors along race route.  Bob would like to include significant Turkey Trot donors on plaques being update for the Library.

 

Building, Grounds, and Interior:  Tom reported hold on release of CIP funds lifted, energy survey has been completed  and we can look to move forward with solar.  In 2015/16 should be getting $300,000.00 and 2017/2018 $250,000.00.  May need to borrow some funds sooner to take care of our heating and cooling system.

 

Long Range Planning: Walt put together a graph regarding  collection of data about needs and wants in order to proceed with formulating a strategic plan. Mike has data from Director search that may be helpful.  Anne suggested using program on text responses to decipher most common feedback.

 

Friends of the Library Liaison: Julie Starkweather reported that the Friends are collecting a lot of books at the transfer station.  

 

Art/ Historical  Liaison:  Michelle Rosenthal reported she has installments lined up for November and February.

 

Nominating Committee:
Will be electing officers at next meeting.

Old Business:  October 14th and November 12th next two meetings.

 

New Business: 

 

Board members are comfortable with receiving materials electronically.

 

Leadership conference Friday October 24th 9:15am Univ. of Hartford being put on by ACLB. Bob is encouraging everyone to go if they can.  If $35.00 registration fee is a hardship let Bob know. Anyone who intends to go should let Bob know and he'll do a single registration form.

 

Charter Revision: Carolyn reported on Charter Revision proposal. Discussion ensued and a vote will be taken on a final proposal next Board meetiing.

 

A motion was made to adjourn by Julie Starkweather .  The motion passed unanimously.

 

Meeting adjourned at 8:44 p.m.

 

Respectfully submitted, 
Carolyn Signorelli
Secretary
CH Booth Library Board of Trustees

 

Minutes Board of Trustees Meeting October 14, 2014

 

Present:, Bob Geckle, Michelle Rosenthal, Bill McCarthy, Geraldine Carley, Tom D'Agostino Laura Goldstein, Colleen Honan, Raymond Irrera, Walt Motyka, Martha Robilotti , Anne Rothstein, Carolyn Signorelli, Julie Starkweather, Mike Talluto, John Trentacosta

Absent,  Ted Meehan, Mark Principi

Guests, Kate Sheehan, Kathy Geckle and Mary Thomas

Meeting called to order at 7:00 p.m. by Bob Geckle, President of the Board

 

Consideration of Minutes:  John Trentacosta moved to accept the minutes of the September 9, 2014 regular meeting.  The motion was seconded by Colleen Honan and passed unanimously.

 

Public Participation:
None

 

President’s Announcements: Bob Geckle President shared that the Board received thank you notes from Brenda McKinley and the Library staff for the Staff Appreciation dinner held September 12, 2014.

 

Treasurer’s Report: Bill McCarthy, Treasurer,reported on library budget and explained variations.   Bob Geckle asked for further detail at next meeting regarding the Friend's variance. Bill noted that the Board should discuss budget proposal for next fiscal year at the November Board Meeting because a budget proposal is due to the town by early December. Bob Geckle has asked that Brenda work with the Finance Committee on coming up with a proposed budget based upon a "programs" approach.

 

Report of the Library Director: Brenda McKinley, Library Director introduced the new Technical Services and Systems Librarian, Kate Sheehan.  The chbMAKERS open house was a success with over 360 people attending.  Some of the activities have inspired the formation of 3 new clubs and 30 students have already signed up for training on the 3D printer.   

 

Committee Reports:

Policies and Personnel:  Mike Talluto moved the Board to consider proposed amendments to library use policy entitled Appropriate Library Use Policy. Gerri Carley seconded and all agreed to discuss the proposed policy. It was determined that the bullets regarding alcohol and drug use and smoking required further revision.  The Policies and Personnel Committee will address necessary changes at its next meeting and resubmit to the Board  in November.

 

Fund Raising:
Kathy Geckle reported on progress planning the Modeling for Makers fundraiser to be held on April 18, 2015 at the Rock Ridge Country Club.  Most of the models, well-known figures in our community, have already agreed to model in the fashion show. Lord & Taylor, Sabrina Style, Julie Allen Bridle, Men's Wearhouse, Olympia and Quality Gem are all participating in the event. Monsignor Weiss will be our auctioneer and John Voket will provide music and MC.

Anne Rothstein reported on the progress for the Turkey Trot.  Board members are to send pledge amounts for the Board's donation to Anne and get checks to Meg as soon as possible. 

Anne also met with Library Staff to request that they consider and suggest projects appropriate for grant proposals.  The Board will need to consider sustainability measures in order to ensure grant projects continue after any grant funding expires.

Annual Fundraising letter to be mailed by the end of October.

 

Building, Grounds, and Interior: Tom D'Agostino reported that addressing HVAC needs is top priority for CIP funding.  Tom and Mark Principi will draft RFP for HVAC contractors.  Tom and Brenda are working on job description for Facilities operator.

 

Long Range Planning: Walt reported on plan and process for drafting long range strategic plan.

 

Friends of the Library Liaison: Julie Starkweather reported that the Friends are holding a donation day on Sunday October 19, 2014 in the Library Parking lot.  The Friends' next major event is the Christmas Boutique.   

 

Art/ Historical  Liaison:  Michelle Rosenthal reported November's installment is being moved to the Spring.  

 

Nominating Committee:
Colleen Honan reported that she has been re-elected to Chair the committee.  The committee  has put together a skills matrix to assist with recruitment and meeting the Board's needs.  They are also considering recommending that officer's terms be extended to 2 years, that minutes be kept by a library staff member or clerk instead of the Board secretary and that there be minimum experience requirements for future Presidents.  The committee is planning an orientation and tour of the Library for the new Trustees. New Board members should let Colleen know whether they prefer to meet on Wednesday October 29th or Friday October 31st.

 

Old Business:  Proposal for amendment to Charter Provision Section 4-110 considered.  Walt Motyka moved for approval of the proposal, motion was seconded by Julie Starkweather and approved unanimously.  The proposed amendment will be submitted to the Charter Revision Commission at a meeting on October 29, 2014.

 

New Business: 
Michelle Rosenthal, Vice-President reported on a recent article in Voices regarding a presentation by Freedom of Information Commission's Public Information Officer, Tom Hennick.  Michelle reminded the Board regarding FOIA's requirements and the importance that all Board business be conducted in public.

Bob reported that 3 Board members will be attending the Leadership conference being put on by ACLB on Friday October 24th at the Univ. of Hartford.

A motion was made to adjourn by Julie Starkweather, Tom D'Agostino seconded .  The motion passed unanimously.

Meeting adjourned at 9:04 p.m.
Approved by the Board on November 12, 2014
Respectfully submitted, 
Carolyn Signorelli
Secretary
CH Booth Library Board of Trustees

 

Minutes Board of Trustees Meeting November 12, 2014 - Draft

 

Present: Bob Geckle, Bill McCarthy, Tom D'Agostino Laura Goldstein, Colleen Honan, Raymond Irrera, Ted Meehan, Walt Motyka, Mark Principi, Anne Rothstein, Carolyn Signorelli, Julie Starkweather, Mike Talluto

Absent: Geraldine Carley, Martha Robilotti, Michelle Rosenthal, John Trentacosta

Guests: Jen Reilly

 

Meeting called to order at 7:04 p.m. by Bob Geckle, President of the Board

Consideration of Minutes:  Colleen Honan moved to accept the minutes of the October 14, 2014 regular meeting.  The motion was seconded by Laura Goldstein and passed unanimously.

 

Public Participation/Turkey Trot Planning:
Jen Reilly reported on the progress of the Turkey Trot and recruited volunteers for race day: Bill Decker will coordinate volunteers.
Set up early a.m. Tom, Mark, Walt & Carolyn
Food: Colleen, Sheila and Mike Beaudry. Colleen will talk to Eunice re bagels
Course marshals: Dan Honan, Robert Geckle, Tom D'Agostino, Mark Principi, Kathy Geckle, Ray Irrera, Mike Talluto, Laura Goldstein, Carolyn Signorelli, John Trentacosta;
Food Service after Race: Colleen
Liaisons to Sponsors: Jen to send  Anne Rothstein a checklist regarding items to finalize with 12 sponsors; Anne will coordinate with Bob on contacting Sponsors.
Signs: Tom will work with Mike T. with ABC signs: Signs to be placed at Registration, Starting line, Food Tent; Tom working on Banner.
Pre-Registration at Library: Tuesday and Wednesday coordinated by Paula Wilson.
Per Ted Meehan: on course for being the largest race yet.

 

President’s Announcements: Bob Geckle, President shared that he presented at Charter Revision. Committee members' questions focused on decision to recommend 16 members and potential for greater influence of Town leadership with half the members appointed by the Board of Selectmen. 
Colleen, Gerry and Bob went to ACLB Leadership Conference in Hartford. Colleen found it very informative and was surprised to learn from the President of the CLA that it is recommended that Board Members be members of Friends. Bob learned about importance of marketing library as a broader community service to towns when advocating for its budget needs. Dawn LaValle, Director of Office of Library Development for the State Library, has been extolling our efforts to other libraries, i.e. our Library Director search process is being promoted as a model around the state.

 

Treasurer’s Report: Bill McCarthy, Treasurer,reported on library budget and explained variations.   Because there is still $14,000.00 left in last Friends installment, Bill recommends we wait to request 2nd installment. Budget proposal for next year to be  discussed at December 2, 2014. Bill requested that Tom and Walt provide estimated  projections for future needs in relation to building maintenance and that Ted and Anne report on expected fundraising income. Tom recommends we include a line item for contingencies/unforseen circumstances in our budget request.

 

Report of the Library Director: Brenda McKinley, Library Director asked if we had any questions regarding Director's Report.  Brenda offered to do an orientation for those members who could not make it to the orientation conducted in October.  Brenda requested that the Board approve the Library opening at 12:00 p.m. on December 21st so that the staff can have their Holiday celebration at her home that morning. 

Bob moved to approve the Library opening at 12:00 p.m. on December 21, 2014; Julie seconded; motion was unanimously approved.    

 

Committee Reports:

Policies and Personnel:  Mike reported that Bob and Dawn LaValle were guests at last meeting.  Changes were made to Appropriate Use Policy's provision on alcohol consumption per discussions at October Board meeting.

Mike moved Board to accept proposed Appropriate Use Policy with correction; Walt seconded; motion was unanimously approved. 

Committee has begun discussing policies on meeting room use and prices. This committee should coordinate with Building, Grounds and Interior on the issue of staff coverage for public use of library.  Current list of policies to address includes 9 areas. Next meeting: December 9, 2014 at 7:00p.m. in the Board Room.  Tom will send a representative of B,G & I to next meeting. Bob requested that Brenda provide updates regarding implementation of new policies.

 

By-Laws: Bob reported we have good first draft of revised by-laws that will be more robust with descriptions of committee roles and responsibilities.

 

Fund Raising:

Anne Rothstein reported on the new fund raising letter to go out by next week. So far board has donated at least $1700 to Turkey Trot.

Tom asked that the Road Race not have cups of water mid-race.  We just need bottles for end of race.  Water supplier, as well as Bagel Delite, should be listed on signs as in kind sponsors.

 

Building, Grounds, and Interior: Tom D'Agostino reported that their committee will meet on first Tuesday.  Beryl will be representative from Library at this meeting.  Planning for Jack Harrison's Memorial ongoing. Tom will be working with Trane Controls on determining how to upgrade system through its new technology that is compatible with its existing equipment. We'll get CIP advance to cover HVAC improvements.

 

Long Range Planning: Walt Motyka reported that next meeting November 27, 2014; Dawn LaValle joined last meeting on October 27, 2014. She explained that long range planning is really for 2 to 3 years, with ongoing updates.   plan on doing general surveys of users about issues critical for the library to help formulate specific focus group topics.   

 

Friends of the Library Liaison: Julie Starkweather reported that the Friends donation day on Sunday October 19, 2014 in the Library Parking lot was successful.  They have received a donation of 800 CD's.  The Friends' next major event is the Christmas Boutique during the first week of December .  

 

Art/ Historical Liaison:    Brenda found old reports from the Art & Historical Committee reflecting its role in managing the Library's artifacts.  Brenda reported that the process to inventory our collection has begun.  Mary Thomas, current Curator, and Amy Fallas-Kerr, Curatorial Assistant at the Gunn Memorial Library and Museum and Co-President of the Newtown Historical Society, have met regarding this process.  Creating a digital inventory is one of the goals of this undertaking. 

 

Nominating Committee: Colleen Honan reported that the committee met Tuesday October 21st.  The Committee has drafted recommendations for changes to By-Laws: President's qualifications should include being a member and Vice-Chair of Board or Chair of Committee for 2 years; Officers' terms should be limited to 4 years; Minutes to be kept by paid clerk or library staff.  Proposal may be presented at next Board meeting. John Trentacosta is stepping down in December. Need to recruit a candidate with financial background to help Bill on Finance Committee.Bob suggests that the Nominating Committee also work on Board self-assessment process.

 

Old Business:  None.

 

New Business:  Walt Motyka confirmed that new Appropriate Use Policy addressed issue of service animals in building.

A motion was made to adjourn by Julie Starkweather, Walt Motyka seconded .  The motion passed unanimously.

Meeting adjourned at 9:05 p.m.

 

Respectfully submitted, 
Carolyn Signorelli
Secretary
CH Booth Library Board of Trustees

Minutes Board of Trustees Meeting December 2, 2014 - Draft

 

Present: Bob Geckle, Bill McCarthy, Michelle Rosenthal, Geraldine Carley ,Tom D'Agostino, Laura Goldstein, Colleen Honan, Raymond Irrera, , Walt Motyka, Mark Principi, Martha Robilotti ,  Anne Rothstein, Carolyn Signorelli, Julie Starkweather, Mike Talluto

Absent: Ted Meehan, John Trentacosta

Guests: Kathy Geckle

Meeting called to order at 7:06 p.m. by Bob Geckle, President of the Board

Consideration of Minutes:   Bob Geckle moved to accept the minutes of the November 12, 2014 regular meeting.  The motion was seconded by Mark Principi  Discussion: Correction: Per Brenda McKinley 12/19 is the library staff holiday party, not 12/21 as stated at 11/12/14 meeting. The library will open at 12:00 p.m. that day.  The motion to approve the minutes as amended by the correction passed unanimously.

 

Public Participation: Kathy Geckle provided information regarding planning for Makers Models Fundraiser and requested that Board Members assist with fashion show fundraising and help during the event.

 

President’s Announcements: Laura Goldstein has volunteered to represent the Board during planning for the Visions Program sponsored by the Friends of the Library.

 

Treasurer’s Report: Bill McCarthy, Treasurer,reported on Budget proposal for next year.  Proposal requests a 3.8% increase from the Town.  Board needs to enhance our fundraising efforts for next year, i.e. more participants for Turkey Trot; enforce fee schedule for Meeting Room use; conduct at least one special event each year, such as Makers Models.

Walt Motyka moved to accept proposed budget, Martha Robilotti seconded the motion and the Board unanimously approved the motion.

Brenda and staff will work on narrative for budget. Bob, Bill and Brenda will meet with Board of Selectman to discuss the budget.

 

Report of the Library Director: Brenda McKinley, Library Director asked if we had any questions regarding Director's Report.  Virtual Small Business development project is getting underway and will probably commence in January. 

 

Committee Reports:

 

By-Laws: Bob reported that committee continues work on draft of amended by-laws.

 

Policies and Personnel:  Mike reported next committee meeting will be Tuesday, December 9th.  They will be working on Meeting and Board rooms use policy and fees.

 

Fund Raising:

Bob reported on the success of the Turkey Trot. Mike Boudry, John Godin, Jen Reilly,
Public Works, Park and Rec and Police all did a great job.
Bob sent them all thank you letters.
Michelle suggested that letters go to Bee.
Julie moved to give Mike, John and Jen each a $100.00 gift certificate for Sal & Pepe's, Colleen seconded and the motion was unanimously approved.

Fundraising letter will be personalized to prior donors and will also include information regarding library programs on back.

 

Building, Grounds, and Interior: No report

 

Long Range Planning: Walt Motyka reported that committee Is currently working on surveys regarding long range strategic plan. The committee intends to keep the surveys short and use a rating system that will quantify priorities identified by the surveys.

 

Friends of the Library Liaison: Julie Starkweather reported that the Christmas boutique will occur this weekend on Saturday from 9:30 to 5:00 and  Sunday 12:00 to 5:00 at the library.

Art/Historical Committee:    Michelle Rosenthal reported committees' last meeting where modifying the committees role in art display program to be more supervisory. Library staff will deal with scheduling of artists. The committee plans on performing an inventory of the library's artifacts collection and will ensure that they are properly categorized, and insured. 
Michelle moved that a new Mission statement for the committee be approved: "The Art & Historical Committee will provide oversight and policy guidance for art programs and the conservation of library historical artifacts." Walt Motyka seconded the motion and the Board unanimously approved.

Also, discussed  by the committee will be updating and enforcing policies regarding fees for the sale of artwork - 10% of sales generated by the shows in the Meeting Room are supposed to go to library, but is rarely enforced.
.

Nominating Committee: Colleen Honan reported that the committee put together a matrix of necessary skill sets for Board members and unmet needs in that regard. Plan is to discuss matrix at next meeting, including whether there are any other skills that should be added to matrix.

We need to secure a new Board member with a financial background.

 

Old Business:  None.

 

New Business:  .Tonight was supposed to be John Trentacosta's last meeting but he was unable to attend.
Bob Geckle moved to recognize John by securing a brick and a book to recognize his years of service.  Walt Motyka seconded the motion and the Board unanimously approved. 

 

A motion was made to adjourn by Julie Starkweather, Colleen seconded .  The motion passed unanimously.

Meeting adjourned at 8:35 p.m.

Respectfully submitted, 
Carolyn Signorelli
Secretary
CH Booth Library Board of Trustees

 

 

 

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